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POP3 Email Account

You might wonder about the various email options available because you are new to setting up an email account, or maybe you are just wondering what the differences are between POP3 email account and the IMAP options. Regardless, of the reasoning for the inquiry, you should know that there are more efficient ways to setup each variety of account. For this discussion we will look strictly at POP3 emails and how best to handle the setup process.
Firstly it is significant to remember that all POP3 accounts will allow the individual to access their email, download it to the native computer (the one they are using to view the emails) and then logout. After they have connected to their email server, the emails will be offloaded permanently to the account holder?s computer and no record of the messages will remain on the original server.
Fortunately, a POP email account doesn?t always mean that the messages will be taken off of the server. For example, an early version of the POP (post office protocol) did not allow the email account holder to store messages on a server after being downloaded via an email client or web based service. Today, however, people are perfectly capable of accessing their POP email account and loading the files to their native computer, but also requesting that their service store copies on the server as well.
Why would this be a helpful option? Consider how many people will login to their email accounts through various computers. If the server deleted every message after it was accepted by the computer it would be impossible to review messages from a remote location later on. The downside to this option is that the server would not normally allow the account holder to organize messages via custom folders, so each computer download would require the account holder to reorganize the messages on every machine they used.

The Services Available

Some people falsely believe that POP3 emails are not something readily available through a webmail service, but the fact is that most POP3 accounts now come with options for a web based interface and mobile access too. It does take some setup to accomplish this wide-ranging accessibility, but it is not all that unusual for such a thing to be available.
What does occur is the scenario mentioned above ? for instance, the individual account holder might use a traditional email client such as Outlook to get their email while at the office. If the account is setup to store a copy of every email on the server, they would be able to login to their webmail from home, but all of the messages that they filtered through manually at the office would appear again in their webmail.
Is this a real problem? Since most POP servers can automatically filter out spam or junk mail once it has been identified as such, the only things that would have to be handled twice would be actual messages and valid communications, but the various email clients usually allow custom folders to facilitate such work.
Because the POP services are usually full-featured and free of charge, a large number of computer users still opt for this sort of account.
A final consideration is the setup of outgoing mail, which tends to be on an SMTP server rather than the account?s incoming POP3 server. This is something that is somewhat separate from the other settings and should require authentication of the server to ensure security.

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